1. Introduction
FAIRSPHERE EVENTS LTD (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal data when you visit our website, engage our services, or communicate with us.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our website and services, you agree to the practices described in this policy.
2. Who We Are
FAIRSPHERE EVENTS LTD
Email: info@fairsphereevents.co.uk
If you have any questions regarding this Privacy Policy or how we handle your data, please contact us using the details above.
3. Information We Collect
We may collect and process the following types of personal data:
3.1 Information You Provide to Us
- Full name
- Company name
- Job title
- Email address
- Telephone number
- Postal address
- Event details and requirements
- Dietary requirements (for catering services)
- Any information provided through enquiry forms or correspondence
3.2 Information Collected Automatically
When you visit our website, we may automatically collect:
- IP address
- Browser type and version
- Pages visited
- Time and date of visit
- Referring website addresses
This information helps us improve our website and user experience.
4. How We Use Your Information
We use your personal data for the following purposes:
- To respond to enquiries and provide quotations
- To plan, organise, and manage exhibitions, fairs, and catering services
- To communicate regarding bookings and contracts
- To manage payments and invoices
- To comply with legal and regulatory obligations
- To improve our website and services
- To send marketing communications (where consent has been given)
We will only use your data where we have a lawful basis to do so, including contractual necessity, legitimate interests, legal compliance, or consent.
5. Marketing Communications
We may send you information about our services, upcoming exhibitions, or special offers where you have consented to receive such communications.
You may unsubscribe at any time by:
- Clicking the unsubscribe link in our emails, or
- Contacting us directly.
6. Sharing Your Information
We do not sell or rent your personal data to third parties.
We may share your information with trusted third parties where necessary to deliver our services, including:
- Venue providers
- Catering suppliers
- Event production partners
- Payment processors
- IT and website service providers
All third parties are required to respect the security of your data and process it in accordance with the law.
7. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or alteration.
While we strive to protect your information, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.
8. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:
- Contractual obligations
- Legal, accounting, or reporting requirements
When data is no longer required, it is securely deleted or anonymised.
9. Your Data Protection Rights
Under UK data protection law, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request erasure of your data
- Restrict processing
- Object to processing
- Request data portability
- Withdraw consent at any time (where processing is based on consent)
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of these rights, please contact us using the details provided above.
10. Cookies
Our website may use cookies to enhance user experience and analyse website traffic.
You can manage or disable cookies through your browser settings. For more information, please refer to our Cookie Policy (if applicable).
11. Third-Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices of third-party websites and encourage you to review their privacy policies.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date.
13. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
Email: info@fairsphereevents.co.uk